Event Specialist (Term)

Job ID: 2482

Openings: 1

Jurisdiction: Civic Middle Management

Division: Communications, Service Regina & Tourism

Department: Communications & Engagement

Branch: Strategic Communications

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Term/Secondment for up to 3 years

Hourly Salary: $36.21 - $45.38 (2024 Rates)

Annual Salary: $69,038.00 - $86,522.00

Date Posted: November 27, 2024

Closing Date: December 11 , 2024

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary:

Join the City of Regina's Communications & Engagement team as an Event Specialist for a term opportunity for up to 3 years!

In this role, you'll create impactful corporate and public events that elevate the City's reputation and enhance our vibrant community. You'll also lead engaging internal events focused on employee recognition, diversity, and inclusion, contributing to a positive workplace culture.

Collaborating with community partners, you'll play a key role in placemaking and City participation in major city-wide events. If you're a skilled project manager with a flair for creativity, strong relationship-building skills, and thrive under tight deadlines, we'd love to see how you can bring our events to life!

Key Duties:

• Oversee corporate and public events, ensuring alignment with organizational goals and Council initiatives—across virtual, hybrid, and in-person formats.
• Manage all event logistics, including venue selection, rentals, permits, signage, decor, catering, entertainment, guest lists, promotional materials, and translation services as required.
• Lead working committees for special events and projects, collaborating with internal teams and community partners.
• Create Crowd Management plans, including Emergency Response and Accessibility Plans.
• Oversee event budgets, ensuring financial responsibility and adherence to budget goals.
• Coordinate with Strategic Communications to establish creative direction, promotion, collateral, swag, and event materials.
• Present event initiatives, gather feedback, and report outcomes to senior executive leadership.
• Develop and implement strategies for internal events, such as employee recognition and inclusion programs, to enhance employee experience.
• Track and evaluate event success, adjusting strategies for continuous improvement.
• Other duties as required. To view the full list of duties, please visit open.regina.ca.

Key Qualifications:

• A degree or diploma in hospitality management, marketing, business, communications, or a related field typically provides the foundation of knowledge, skills, and abilities for this role.
• Three to five years of experience in event planning and activation, or an equivalent combination of relevant education and experience.
• Expertise in marketing, public relations, and event management principles, with a keen eye for best practices that captivate audiences.
• Hands-on experience planning and organizing events that leave a lasting impression.
• Skilled in project management, from planning to execution, ensuring seamless event experiences.
• Exceptional interpersonal skills that build lasting relationships and partnerships.
• Strategic thinker who aligns activities with broader organizational goals for maximum impact.
• Communicates ideas effectively—whether speaking, writing, or presenting to diverse audiences.
• Adaptable and resilient, thriving independently or with a team in fast-paced, ever-evolving environments.
• Strong analytical abilities to spot trends, identify challenges, and drive improvements.
• Detail-oriented and organized, excelling in multitasking and managing time efficiently.
• Comfortable engaging with all levels of staff, leadership, and elected officials, fostering collaboration and trust.
• A creative innovator who brings fresh ideas to every event and project.

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

• Successful candidate will be required to provide proof of acquired education.

• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Join our team at the City of Regina and contribute to our vibrant community!

We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.

If you have a passion for public service and want to make a difference in our community, then please apply.

Please note that we only accept applications submitted through our online application system.