Facilities and Events Coordinator

Position: Facilities and Events Coordinator
Department: Facilities
Status: Permanent Full-Time
Site: The Michener Institute
Salary: $55,039.91 - $68,799.88 per annum
Hours: 35 hours per week

The Michener Institute of Education at UHN is Canada's only post-secondary institution devoted exclusively to healthcare professions, offering full-time, part-time and continuing education programs. For more than 65 years, Michener has prepared generations of professionals for applied health careers and responded to emerging health system priorities. We're uniquely situated within University Health Network (UHN) in downtown Toronto, one of the largest and most highly ranked hospital systems in Canada and internationally. Our curriculum is informed by cutting-edge research and clinical innovations, giving Michener graduates an advantage as they begin their careers. At Michener, we make healthcare happen.

If you want to work with a team of professionals dedicated to the advancement of applied health sciences to enhance the health of individuals and communities in Ontario and beyond, we encourage you to apply for the Facilities and Events Coordinator position with The Michener Institute.

The Facilities and Events Coordinator, reporting to the Facilities Director, is responsible for planning and managing Michener's internal organizational events and academic setups, managing production services for external clients, and coordinating internal resources to support external events. The Coordinator is also responsible for performing cross-functional and/or other duties consistent with the job classification, as assigned or requested.

Event Planning & Project Management

• Planning and managing internal and external events
  • Develop and execute project plans, budgets, schedules, and resource allocations.
  • Prepare reports and documentation, including; Revenue Trends, Communications and Procurement Plans, and post-event evaluations.
  • Schedule debriefs to analyze lessons learned and improve future events.
  • Collaborate with Communications on event-related collateral.
  • Support Management with event briefs, backgrounders, and key messages.
  • Oversee production services and rental equipment for external clients.
  • Draft contracts for external facility and service rentals.
  • Drive continuous quality improvement in event coordination.
  • Coordinate internal events like Convocation, Awards Ceremonies, Staff Recognition, and more.
• Planning and managing classroom, lab, and simulation setups
  • Develop and refine operational process maps
  • Liaise with internal user base to plan and prioritize facility utilization
  • Oversee facility setups to ensure consistency
  • Collaborate with CETL Simulation Education Specialist on simulation resources and development.

Coordinate and Support Facilities Team

• Regularly meet with internal contractors (security, housekeeping, building operations) to review building matters and daily events to ensure proper execution of daily assignments that impact student services, operational and maintenance items
• Identify continuous quality improvement opportunities for internal facility stakeholders
• Other duties as assigned

• Minimum education requirement of bachelor degree and/or post-graduate certificate in Project Management, Event Management or Business Administration
• Minimum 3 years of related experience project/event management role
• Strong planning and Project Management skills
• Strong communication and interpersonal skills
• Strong financial and administrative management skills
• Ability to manage multiple priorities and deadlines
• Facilities management-related experience is an asset
• Strong organizational skills
• Strong computer skill especially in MS Office and Adobe
• Excellent problem solving skills
• Experience with Customer Relationship Management (CRM) software and relational databases (SQL, Access, etc.) an asset
• Satisfactory Canadian Police Clearance document required upon hire

Closing Date: November 4, 2024

Qualified applicants are invited to submit a detailed resume and cover letter.

For further information on The Michener Institute, please visit our website at www.michener.ca.

The Michener Institute is publicly funded by the Ministry of health and is a respectful, caring and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

We offer accommodation for applicants with disabilities during the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.