Assistant Project Manager, Marketing Operations

Job Type:
Function: Marketing
Address: 160 Bloor Street East, 11th Floor, Toronto, ON
Work Option: Hybrid

At Sephora Canada, we're passionate about finding and sharing beauty in the world. Our constant innovation, our ability to see and lead trends, and our focus on providing an outstanding customer experience make us the most-loved beauty community and top of mind for every Canadian. We find beauty in our communities, in our differences, our experiences, and in the spirit of our employees.

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ABOUT THE ROLE:

As the Assistant Project Manager, Marketing Operations you will be responsible for supporting the standing up and leading end-to-end execution of marketing programs,from strategy phases through creative execution and implementation. You'll also lead program schedules across initiatives and pro-actively communicate expectations and turning points to all team members. Reporting to the Senior Manager, Project Management, you will deliver campaigns end-to-end that drive both online and store sales for Sephora.

WHAT YOU'LL DO:

• Leads the management of end-to-end execution for omni-channel marketing programs, seamlessly integrating online and offline channels to improve reach and impact.
• Develops schedules, setting interim milestone meetings and integrating traditional and digital media touchpoints to ensure adherence to deadlines and achievement of results.
• Champions strategic partnerships with cross-functional teams including Marketing, Merchandising, Creative, Production, Resourcing, and Delivery Management, encouraging collaboration and alignment towards common objectives.
• Actively communicates requirements, deliverables, timelines, and budget status throughout the program lifecycle, ensuring transparency across all partners.
• Partners laterally with Creative Resourcing for timely execution of core assets and collaborates with Delivery Management on the execution of derivatives, versions, and translations.
• Leads day-to-day program planning and execution, presenting strategic milestones and brief due dates to marketing partners and ensuring comprehensive meeting agendas for planning, kick-off, pre-pro, and review meetings.
• Supervises schedules, updates reports, and communicates program status to key partners through weekly status meetings, ensuring product delivery for photography aligns with program schedules.
• Facilitates the routing of creative to marketing partners, ensuring clear, actionable feedback is received on time and facilitates the passing off of core assets to delivery management/production for versioning.
• Ensures completion of all assets on the asset list, tracking final hand-offs, development, QA, and live dates, while proactively identifying program risks and discussing mitigation strategies with management.
• Monitors and advocates for process improvement, identifying gaps and proposing improvement ideas to improve efficiency and effectiveness.

WHAT YOU'LL BRING:

• Possess a minimum of 3 years of experience in account, project, or program management within the marketing domain, demonstrating proficiency in driving successful outcomes.
• Hold a college degree or equivalent experience, providing a proven foundation for effective project management practices.
• Prior creative project management experience is required, with agency experience being preferred, showcasing a deep understanding of the creative process and industry standards.
• Exhibit excellent technical proficiency, particularly in MS Office applications, Smartsheets, Box, Monday.com, and Ziflow
• Demonstrate outstanding relationship-building skills, encouraging positive relationships across functions to unite individuals towards common goals and consensus, driving collective success.
• Possess effective communication and presentation skills, both written and verbal, with the confidence to facilitate cross-functional team meetings and achieve desired results.
• Showcase strong time management skills, adeptly troubleshooting issues, managing multiple projects concurrently, and prioritizing tasks effectively to meet deadlines and objectives.
• Bring high energy and flexibility to the table, growing in a constantly evolving team environment, and demonstrating a genuine passion for Sephora, its programs, clients, and marketing initiatives.

WHY YOU'LL LOVE WORKING HERE

• You'll be part of a unique culture and family of passionate and inspiring individuals.
• You'll work alongside the best talent in the industry - people you'll be proud to work with.
• You'll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
• You'll have the opportunity to support causes through our Gift of Giving Program (matched donations through Benevity), donations of funds for volunteer time and offering and much more.
• Benefits you can mix and match, depending on your needs.
• Employee Assistance Program services for those times you need extra support.
• Access to our Well-Being@Sephora program to support your mental, financial, physical, and social well-being
• Holidays, time off, functional Friday hours and flexibility to support work-life balance.
• And of course, there's our incredible swag - free product gifts throughout the year and tons of discounts with our brand partners.

Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement. Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions. Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team.