Project Coordinator (Real Estate and Construction)

We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada's leading owners and operators of seniors' residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada's seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.

At Sienna, we empower our 12,000 team members to help our residents live the life they desire and deserve. We provide our team members the tools and support to deliver excellent clinical care and elevate the resident experience through choice, personalization, and community engagement.

What Sienna Offers: We are a purpose driven organization. We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. And we offer a number of programs and benefits that support team members' financial, personal and professional needs:

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs
• Hybrid Work Model - 3x a week working at corporate head office (Markham, ON)

What You'll Be Doing: Working within the construction, planning, real estate team, this role will support with all administrative and coordination tasks for our senior living homes property. You will be the glue that holds the team together and will have the opportunity to dabble into projects as well. We are looking for a go getter, someone whose customer oriented, with strong communication and technical skills especially with using MS Office. This is a great entry level role for a new or recent graduate who has a minium of 1 year experience (coop/intern experience will be considered!)

• Review incoming invoices and submit to Accounts Payable for processing
• Communicate with vendors re: outstanding invoices, errors, etc
• Create cheque requisitions, obtain approvals, and submit to AP for generation
• Create, update, and maintain project budget in Yardi
• Assist in preparation of project proformas and update on an ongoing basis
• Create POs and Contracts in Yardi
• Work with Finance team to identify items in Yardi requiring reclassification
• Consolidate all files required for cost consultant on a monthly basis
• Liaise with finance team for monthly cost report reviews
• Creating and maintain folder structure and shared team drive and filing items in SharePoint as they come in
• Prepare MLTC project milestone submissions to Ministry (PPS, Operational Plan, DA request form, etc.)
• Attend weekly/biweekly project meetings and action outstanding SSL items
• Assist with preparing weekly and monthly development updates
• Collaborate with Procurement team for Owner Supplied Equipment package
  • Ensure all items are included and necessary changes are translated into package
• Ad hoc tasks (Preparing slide decks for Ministry or Municipal reps, arranging material for Ops presentation, setting up external sharing folders for consultants, etc.)
• Performing other duties as assigned

Who you are:

• Post-Secondary Degree or Diploma in a related field
• Must have proficiency in Microsoft Office; Word, Excel and PowerPoint
• Excellent interpersonal and communication skills, strong written and verbal communication skills
• Highly motivated self-starter with a "can-do" attitude and the ability to take initiative, prioritize and word productively without supervision under demanding timelines
• Ability to handle sensitive and complex issues with discretion, confidentiality and good judgement
• Solid organizational, analytical, and problem-solving skills

Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.