Data Coordinator

Job Category

Job Profile

Job Title

Department

Compensation Range

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This offer is conditional upon successful completion of a Criminal Record Check.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

To coordinate registration, data collection and coordination of research studies and registry projects conducted by Michael Cuccione Childhood Cancer Research Program (MC3RP) and the local component of the national pediatric oncology surveillance program (CYP-C: Cancer in Young People in Canada) within the Children's and Women's Health Centre of BC's Division of Hematology/Oncology/Bone Marrow Transplant (Hem/Onc/BMT) and the BC Children's Hospital Research Institute.

The RT3 works with physicians and staff in the Data Management office and Oncology clinic. The RT3's office is located in the Shaughnessy Building.

Organizational Status
The Research Technician (RT3) will report directly to the Clinical Trials Unit (CTU) Manager or delegate. The incumbent will also report to and receive direction from the institutional Principal Investigators as required.

Work Performed

• Identify and track potential patients with cancer or other relevant diagnoses.
• Review and confirm eligibility as per project criteria.
• Retrieve, document, abstract and interpret complex data from the health record for the purpose of treatment and outcome surveillance. This includes reporting follow-up data on registered participants.
• Coordination of samples and assessments per protocol. Biological sample handling and shipment as needed.
• The RT3 will be responsible for audit and monitoring visits including pre-audit preparation of identifying and flagging source documents and medical records.
• Assist the auditor(s) in locating source documents within the medical records as requested.
• Creation of responses to the auditors' and monitors' reports post visit.
• Accurate and timely completion of paper data capture forms from the health record and entry into the electronic system.
• Maintain and organize study files.
• Ability to meet contractual patient registration quota.
• Maintain new patient and annual follow-up databases.
• Liaising with outside institutions on information exchange regarding participant transfers.
• Supports clinical research by ensuring this project will be conducted according to legal and ethical requirements.
• Creation and maintenance of study procedure documents.
• Liaise with physicians, nurses and other related health care professionals to accomplish tasks as necessary.
• Advises Principal Investigator, CTU Manager or delegate on continuing quality improvement with work systems.
• Performing data queries.
• Timely completion and maintenance of required regulatory certificates and tutorials.
• Aids the Administrative Coordinator to submit the quarterly and fiscal yearend financial reports to Health Canada.
• Performing other related tasks.

Consequence of Error/Judgement

The incumbent is required to conduct all research activities in an ethical manner, suited to the proper activities of the University of British Columbia and to the professional organizations governing his or herself and those governing the activities of the institution and all other investigators. Any procedures or data recorded as part of a trial must be accurate. Strict confidentiality of all study participants must be adhered to. All activities involving participants are accountable to the Principal Investigator, the Department Head, and the candidate's governing professional organization.

Consequences of error are high, and this is a position with significant responsibility. The data submitted impacts the national pediatric surveillance program, and audit outcomes, affecting institutional standing. Errors could impact upon the reputation of the program as a whole and jeopardize the options for collaborative participation and research studies in the future.

Supervision Received
It is expected that the RT3 will demonstrate the ability to work independently once training has been successfully completed. The RT3 will receive supervision from the CTU manager or delegate and will be required to communicate proficiently, problem solve independently and take initiative.

Supervision Given
None

Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Health Information Technologist/Health Information Management diploma, or unit clerk certificate (preferred) plus minimum of 3 years related experience or the equivalent combination of education and experience. Certified member of SoCRA (Society of Clinical Research Associates) preferred. Knowledge of medical terminology and patient record systems required. Experience in an oncology setting preferred.
Demonstrated knowledge and experience with Pediatric oncology an asset.

Attention to detail with the ability to work quickly and accurately is a must along with a high degree of focus and initiative. High degree of computer literacy including familiarity with Microsoft Word and Excel and capability to learn new software. Excellent organizational and interpersonal skills a must. Ability to maintain confidentiality and can communicate proficiently in English both orally and in writing. Ability to work both independently and within a team environment. Physical ability to do the job.