Special Projects Manager

JOB SUMMARY:

The Special Projects Manager position resides in the Public Works department. Working with the Climate Action & Energy Management team, other staff and interdisciplinary consulting teams; a key role of this position will be to support implementation of a complex reserve shoreline adaptation and restoration project to strengthen shoreline protection and build Tsleil-Waututh Nation (TWN) community resilience to coastal erosion and coastal flooding. The position involves, but is not limited to project management and budgeting, procurement and tendering, communications and engagement, compliance with regulatory processes, monitoring and reporting.

DUTIES AND RESPONSIBILITIES:

• Support project management and coordination of interdisciplinary project consulting teams and contractors.
• Monitor and evaluate activities on assigned projects by tracking progress, managing project documentation (including plans, specifications, RFPs, schedules, submittals, budgets, reviewing change orders, progress payment requests), preparing status reports and project close out reports.
• Perform project management and administrative duties to ensure quality control and project implementation on time and on budget, and support compliance with regulatory approvals and conditions.
• Coordinate the internal review of engineering and architectural designs, site plans and drawings as prepared by the project consulting team; and manage the document administration of as-built drawings and specifications for construction.
• Support the development and execution of project consultant and construction contracts, and other procurement agreements; and participate in the selection of consultants and contractors while ensuring adherence to contract procurement processes.
• Support the provision of consistent, timely and reliable communication about the project to the project team, TWN Council and community members.
• Coordinate workshops and gather input from project related technical working group(s) and community-based advisory group(s).
• Support TWN community engagement to ensure that projects are rooted in TWN community values, objectives and policies and support communications to provide regular project updates to community members, Council and interdepartmental staff.
• Assist in building relationships with project partners, other First Nations and external agencies.
• Coordinate and complete projected related grant applications, execution of grant agreements and completion of project related progress reports and budget updates.
• Seek to stay current and emerging areas in the field by monitoring relevant publications, attending seminars and training sessions, maintaining professional certification, and participating in conferences and professional organizations.
• Mentor and help support local capacity building.
• Assume other duties, as may be assigned by Public Works, that are appropriate for this position.

QUALIFICATIONS:

• Bachelor’s degree in Construction Management, Architecture, Engineering, Land Development or related field with a minimum of five (5) years of recent related experience and demonstrable project management experience preferably within institutional settings.
• An equivalent combination of education, training and experience may be considered.
• Registration or eligibility for designation as an Engineer (in good standing with the Association of Professional Engineers and Geoscientists of BC (APEGBC), Quantity Surveyor, Architect or AScT (Applied Science Technologist) or CET (Certified Engineering Technologist) with Applied Science Technologists and Technicians of BC (ASTTBC) is an asset.
• Excellent knowledge of project management methodologies, processes, standards, and policies. Project Management Professional (PMP) designation (or equivalent) is an asset.
• Experience with and understanding of local, provincial and federal regulatory tools and processes that pertain to civil engineering works and infrastructure projects.
• Demonstrated experience with all phases of construction project design, feasibility, tendering, procurement, construction, monitoring and asset management.
• Have a thorough knowledge of construction and engineering practices, relevant design criteria, specifications, conditions of contract and tendering procedures as well as estimating and scheduling.
• Demonstrated knowledge and understanding of CCDC (Canadian Construction Documents Committee) contracts including Article of Agreement, Condition of Contract and Supplementary/Special Conditions.
• Demonstrated experience working with engineering and multi-disciplinary consultant teams and contractors.
• Demonstrated technical, operational, administrative and budget management skills as they relate to the position, including experience with grant applications and project progress reporting.
• Excellent communication skills including written and oral communications, strong interpersonal and teamwork skills, and ability to build rapport with community, interdepartmental staff and outside agencies.
• Demonstrated ability to translate technical information into material that can be easily understood by a broad audience through collaboration with content experts.
• Experience with coordinating project related community engagement and technical working groups and presenting to Council.
• Strong project management and organization skills and demonstrated ability to manage multiple technically complex and challenging projects.
• Understanding of the culture and values of Tsleil-Waututh Nation and Coast Salish Peoples.
• Previous experience working with a First Nations community or government is preferred.
• Must successfully pass a Criminal Record Check.
• Hold and continually maintain a valid class 5 British Columbia driver’s license.

KNOWLEDGE, SKILLS, & ABILITIES:

• Excellent knowledge of applicable regulations, codes and bylaws and demonstrates a clear understanding of the department’s role re land development and construction processes.
• Excellent written and verbal communication skills to confidently interact with the public on contentious topics.
• Demonstrated ability to translate technical information into material that can be easily understood by a broad audience through collaboration with content experts.
• Self-starter who is comfortable working in multiple environments including in the field, in the office, and remotely via online platforms while supporting staff and consulting teams.
• Good organizational, problem solving and analytical skills, and attention to detail.
• Demonstrated ability to manage projects or assignments, and consult with the supervisor as needed.
• Proficient with computers, Microsoft Office suite (Word, Excel, Outlook, Powerpoint), and various project management, engineering design and modeling tools.
• Demonstrated flexibility, creativity and cooperation in adapting to changing work plan priorities.
• Ability to solve practical problems and engage with the community in a culturally appropriate manner.
• Ability to build and maintain strong working relationships with internal and external contacts.
• Ability to work in a fast-paced environment, and to manage the work plan to meet given deadlines.
• Demonstrated patience, understanding, willingness to share information, and openness to learning and training opportunities.
• Knowledge and appreciation of BC Indigenous cultures, and ability to work in a dynamic cross-cultural setting.
• Knowledgeable on climate change and relevant community level climate mitigation and adaptation strategies.
• Positive attitude and strong work ethic.
• Fast learner, enthusiastic and not afraid to ask questions.

WORKING CONDITIONS:

Physical demands:

• Significant desk work with long periods of manual dexterity activities (keyboard operations)
• Travel to and from office, and to site visits and external meetings
• Field work may require working in variable weather

Mental focus:

• Must synthesize complex and diverse information
• Attention to detail with strong organizational skills
• Adherence to established systems and processes
• Ability to work under pressure
• Must remain calm, professional, objective and constructive, even if faced with hostility

Working conditions:

• Work independently in a business office environment and in the field
• Adherence to timelines
• Focus on client service
• Dynamic environment with frequent interruptions
• Responds quickly to reassignment of priorities
• Highly sensitive legal, confidential and political issues and environment
• Rapidly changing priorities, requiring innovation and resourcefulness
• Occasional meetings outside normal office hours
• Engagement with other departments, community members, other levels of government and First Nations

If this role interests you, please click the link below to directly apply.

Special Projects Manager

Or send your Resume and Cover Letter to jobapplications@twnation.ca

We appreciate everyone's interest in the role, however only shortlisted applicants will be contacted.