Funding Administrator

About Homeward Trust Edmonton

Homeward Trust Edmonton (HTE) is a not-for-profit organization charged with ending homelessness in Edmonton. Our efforts are guided by community needs and priorities as outlined in A Place to Call Home: Edmonton's Plan to Prevent and End Homelessness. Homeward Trust has a dynamic work environment, filled with high-energy, dedicated, and passionate people.

Homeward Trust embraces the Housing First philosophy. This philosophy follows the principles of finding housing accommodations first and then establishing the supports required by the client to remain in a home. Homeward Trust Edmonton's programs involve both housing (capital project funding, property management, and sourcing access to new or existing units for client use) and supportive services to individuals in or seeking access to housing programs.

For further information visit: http://homewardtrust.ca/.

Position Summary

Reporting to the Funding & Claims Specialist, the Funding Administrator is responsible for claims processing and financial transaction processing for Homeward Trust Edmonton's external agency funding.

Duties & Responsibilities

• Provide the first point of contact support for the administration of program funding on behalf of Homeward Trust by answering inquiries and resourcing necessary information for representatives of the funded agencies.
• Monitor the utilization of financial resources available through program funding and ensuring that contracted agencies are effective stewards of the funding provided for the purpose intended.
• Receive and process all documents from contracted agencies, verifying appropriate allowable expenses based on contracts and guidelines.
• Works with the funded agencies to resolve all problems with the claim submissions.
• Ensure all documents, claims, and cheque requisitions are processed and filed in accordance with the policies and procedures of the organization.
• Ensure appropriate documentation of all stages through processing financial information, entering information into the appropriate database or accounting software, retrieving required data, and performing financial activities, as requested.
• In coordination with the RAP Administrator, manage all payments to funded programs by closely monitoring and printing cheques that will be issued.
• In partnership with the Funding and Claims Specialist, perform annual financial monitors on all externally funded agencies.
• Perform other responsibilities as required.

Qualifications

Education & Experience

• Degree or Diploma with a focus in business administration, finance, commerce, or related fields is preferred.
• Minimum 3+ years of experience in accounting/finance/business operational administration and reporting, including program administration, developing, and maintaining productive working relationships with a broad range of clients, designing, implementing, and maintaining financial and activity records.
• A combination of experience and formal education will be considered.

Knowledge, Skills, and Abilities

• Proficiency with entire Microsoft Office Suite of products, including extensive knowledge of using Microsoft Excel (pivot tables, charts, and formula knowledge required)
• Sound analytical, problem-solving, and organizing skills with close attention to detail and accuracy.
• Very good understanding of accounting principles and concepts.
• Strong knowledge of accounting processes, including accounts payable, accounts receivable, general ledger.
• Maturity and experience managing multiple priorities. Able to work independently and utilize sound judgment to perform all assigned duties with minimal supervision.
• Able to establish and maintain effective working relationships with coworkers, clients, and community agencies, and maintain confidentiality.
• Experience working independently in a fast-paced environment with competing demands and frequent tight timelines.
• Basic working knowledge of the non-profit sector, especially organizations working on homelessness and housing in Edmonton.
• General knowledge of assisted housing projects and housing markets.
• Knowledge and understanding of Indigenous cultures and traditions and the ability to work with culturally diverse people. An awareness and sensitivity to the plight of individuals experiencing homelessness, as well as the needs of vulnerable sectors is an asset.
• Must pass criminal record checks.

While we evaluate all applications based on merit, we especially appreciate and recognize the unique insights that come from personal lived experiences, such as homelessness or houselessness. We are deeply committed to fostering a diverse and inclusive workplace. Applicants from marginalized groups, including but not limited to Indigenous peoples, LGBTQ2S+, women, and newcomers, are encouraged to apply.

This competition will close at 4:30 p.m. on July 7, 2024. We thank all applicants for their interest; however, only those selected for an interview will be contacted.