Contract and Claims Administrator - Prime Contract

Mission

The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms. Construction began in 2021. Marigold is a design-build joint venture agreement between Colas and Parsons. We are seeking a skilled Contract Administrator (Prime Contract) to join our dynamic team. The Contract Administrator (Prime Contract) will work within the commercial team and report to the Contract Manager, and will be responsible for correspondence and reports drafting, collaborating with other teams to gather information, maintaining digital records and registers, and assisting the Contract Manager in administering complex prime contract functions of the JV project.

Main Responsibilities

Contract Administration:
• Understand the project agreement and interpret the complex prime contract of the project.
• Understand the circumstances and provide appropriate contractual advice to team members.
• Administer change process as per the contract requirements including coordinating with design and construction team to prepare change estimates.
• Understand the technical, contractual, and commercial requirements of the project.
• Collaborate with team members to gather information and draft contractual correspondences.
• Draft reports on issues, potential disputes, and disputes for the appropriate audience.
• Work closely with all the teams in the project to explore details on contractual issues and present the findings to the management.
• Collate information, maintain digital records, gather invoices and daily reports as required, and generate various reports as required to the management.
• Be commercially aware and sensitive while dealing with the issues.
• Assist Contract Manager and Commercial Manager in generating management reports, resolving contractual issues, disputes avoidance, and disputes resolution.
• Attend regular and ad-hoc meetings as required to support and fulfill the required functions.
• Monitor and flag contractual deadlines and concerns in advance.
• Draft contractual letters, reports, and other correspondences.
• Draft or support drafting the regular reports required under the contract including collaborating with various internal and external teams to prepare monthly Construction Payment Reports and present them to the city.
• Other tasks as assigned by Contract Manager or Commercial Manager.

Claims Coordination:
• Information mining to develop chronological facts for the potential and ongoing claims.
• Work closely with all the team members in the project to explore details on contractual issues and present the findings to the Claims Lead.
• Draft reports on issues, potential disputes, and disputes for the appropriate audience.
• Analyze and process ongoing claim documents and liaise with both Contract Manager and other members to make sure all documents are reviewed and submitted within stipulated timeframes.
• Maintain records and keep track of regular updates of the ongoing claims and cost recovery events.
• Coordinate with third party legal team to provide them with necessary information for reviews.
• Assist Contract Manager and Commercial Manager in generating management reports, resolving contractual issues, disputes avoidance, and disputes resolution.
• Co-ordinate with schedule team and construction team to make sure all the information sent out has been thoroughly reviewed and processed.
• Attend commercial, construction, and technical meetings, as required.

Profile

Essential Skills:
• Proven work experience in a similar role.
• Excellent in drafting contractual letters & notices.
• Ability to interpret and understand the link between various requirements in the contract and to foresee contractual consequences.
• Attention to detail and good in follow-up.
• Excellent in MS Office (minimum Word, Excel, and PowerPoint).
• Awareness and previous experience in using Power BI.
• Superior research skills.
• Strong understanding of contractual and commercial risks.
• Work collaboratively and cohesively with other teams and team members.
• Desire to learn and to expand the responsibilities.

Eligibility Requirements:
• Undergraduate or postgraduate degree in construction, engineering, legal, quantity surveying, or business administration.
• Minimum 7 years of experience in contract (preferably prime contract) administration, coordination, and/or management on a major infrastructure design and build construction project.
• Familiar with basic legal documents, contracts, correspondence, and alternate dispute resolution process.
• Previous experience in fixed price lump sum contracts.
• Credentials like MRICS, MCIArb, ACIArb, etc.
• Be able to travel (less than 5%) to construction sites, as and if required to perform the above duties.
• Be located or willing to relocate to Edmonton, Alberta.

Recommended Skills / Experience:
• Light Rail Transit project experience.
• Experience in P3 projects.
• Experience using applications like SharePoint and Aconex.
• Knowledge on project scheduling and delay analysis.
• Knowledge on project costs and commercial concepts.
• Ability to join the team on quick notice.

Note:
This is not a remote opportunity, as the Contract Administrator is expected to be working from project office at least 4 days in regular weeks.