Construction Administrator

CONSTRUCTION ADMINISTRATOR

Great Calgary Area, Alberta

Build your future at Minto!

At Minto, our mission to build thriving communities starts with our first community - our employees.

We believe great employees like you are essential to our continued success, and we invite you to join us on our mission. At Minto, we welcome change and celebrate new ideas. We provide you with the resources, professional training, and diverse opportunities to grow your career.

Your offer will include:

• Competitive salary
• Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
• Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
• Tuition reimbursement plans and professional development courses
• Employee recognition platform – Be rewarded by your colleagues for your contributions!
• Flexible summer hours
• Many exciting career opportunities

Your role on our team: The Construction Administrator is responsible for supporting our project team with tasks such as budgeting, material orders, and site directives. The ideal candidate will have strong administrative skills, the ability to learn new technologies, and the flexibility to commute to different sites around the Greater Calgary Area, along with excellent communication and interpersonal skills.

Responsibilities:

• Answer phones and respond to requests from trades, supervisors, and head office.
• Track, control, and organize documents in various systems.
• Coordinate inspection packages for City Inspectors (e.g., excavation, framing, and grading).
• Participate in production meetings with Minto staff, record and distribute minutes.
• Order and keep track of office supplies for the site office.
• Review lot sightings for accuracy and ensure compliance with sales, décor, grading, construction, etc.
• Maintain and update all hard copy and electronic files related to specific site lots, including design upgrades, site plans, etc.
• Install and maintain all lot signage and advertising.
• Ensure all Minto staff and trade partners abide by Minto’s Health & Safety Policies.
• Provide notification and reminders, track and maintain department timesheets, and ensure all are completed by the cutoff date.
• Prepare payroll and report vacation, absenteeism, and sick activities for the department.
• Provide employees with uniforms and safety shoe vouchers.
• Respond to internal requests (e.g., IT requests, ordering office supplies).
• Coordinate the processing of expense claims for Site Super and Construction Manager.
• Issue tender bulletins and addendums as directed by Construction.
• Organize electronic and hard copy files, including Trade Portal.
• Store electronic and hard copy executed contracts and ensure they are returned to trade/consultant for their files.
• Manage online drawing management and project FTP sites; act as the main administrator for all FTP sites for Toronto.
• Archive construction files for the site office and head office, maintaining a searchable spreadsheet of archived materials.
• Assist in investigating past issues; gather information and create documentation packages related to assorted legal actions and investigations.
• Create PR and new vendor forms in SAP and follow up on delinquent invoices for various vendors.
• Perform other duties within the scope, spirit, and purpose of the job, as requested by management.

Qualifications:

• Post-secondary education at the university or college level
• A minimum of three (2) years of relevant work experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Project).
• Experience in AutoCAD and Revit is an asset.

Our future is better together. Apply now and join us!

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.

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